Facilities Use Agreement (Sandia Baptist)
FACILITIES USE AGREEMENT
By and among Sandia Baptist Church (hereafter referred to as SBC), Parent Led Academic Network Team, Inc. (hereafter referred to as PLANT, Inc.) and Independent Teachers shall be effective August 1, 2023 - May 31, 2024.
Background
PLANT, Inc. has a mission to make disciples for Christ. PLANT, Inc.'s strategy is to encourage Independent Teachers to offer classes for students in K-12 from a Biblical perspective. PLANT, Inc. will provide administrative services to independent teachers and SBC will allow such teachers the use of their facilities for the purpose of teaching and instruction.
Purpose
The purpose of the agreement is to outline the understanding among and set the parameters of the use of SBC facilities by SBC, PLANT, Inc. and Independent Teachers.
Buildings and Time of Use
SBC will make the children’s wing of the building located at 9429 Constitution Ave NE, Albuquerque, NM 87112 available Tuesdays and Wednesdays from 8:00am - 4:00pm for the purpose of teaching, mentoring or tutoring. The fall Semester will be from September 5, 2023 to December 13, 2023 with an expected spring semester from January 9, 2024 to May 15, 2024. Additional facilities use includes the following:
· August 14 – 18, 2023, 8:00 – 1:00 Rooms C-101 – C-104 for Summer Intensive;
· August 21, 2023 8:00 – 1:00 Big Room for parent assembly;
· December 4, 2023 9:00a – 10:00pm The Gathering and Choir Room for Fundraiser and setup
Any additional use outside these times must be approved in writing.
Usage Fee
In consideration for the use of the building, PLANT, Inc. agrees to pay SBC $15.00 per room per week, $20 for kitchen, for custodial services and a rate to be determined for the Big Room, The Gathering and Choir Room. The fee is due in advance on the first of each month for anticipated usage. Adjustments in actual usage will be made to the subsequent month’s payment. PLANT, Inc. will build an increase into our fee structure in anticipation of building usage fee increase to be effective in January 2024 at which time this contract will be amended in writing.
Scheduling
PLANT, Inc. will schedule classes based on the identified space and agreed upon time window. PLANT, Inc. will provide SBC with a building usage report identifying the rooms to be used each week.
Building Access
SBC will issue two (2) keys to PLANT, Inc. representatives for use in accessing the children’s wing classrooms. Representatives agree not to access the building except during the above-mentioned times.
Setup and Maintenance
SBC will ensure that rooms are clean before PLANT, Inc. classes begin on Tuesday morning. SBC will not be responsible to set up rooms to the teacher’s preference. Independent Teachers will be expected to set up the class in the manner they prefer and return the classroom to its preferred setup as indicated by a photo in the room, including ensuring that all lights are turned off and rooms are cleaned up after each class session. If a room is left improperly, PLANT, Inc. representative, Mona Koerner, will be notified in writing or by e-mail at parentlednetwork@centurylink.net.
Internet Access
Teachers will have access to SBC Wi-Fi Internet within the facilities during scheduled class times.
Storage
SBC will allow PLANT, Inc. and independent teachers within the network storage space for keeping teaching materials and supplies. PLANT, Inc. will be responsible for assigning the space and teachers will be responsible for keeping the storage area neat and organized.
Audio/Visual Equipment
PLANT, Inc. may make use of TVs in the classrooms and/or TVs on carts for the purpose of teaching. SBC will provide training on the use of A/V equipment in the big room.
Supplies
Teachers will provide all their own supplies including hand sanitizer, paper towels for cleanup of class messes (art supplies or science experiments, etc.) dry erase markers, paper, and copies. SBC will not provide any supplies for teachers use. Teachers will not request SBC staff to make copies for them. Bathroom supplies such as soap, toilet paper and paper towels will be provided by SBC.
Insurance
PLANT, Inc. will maintain general commercial liability insurance of at least $1,000,000 and will provide a certificate of insurance to SBC annually.
Facility Policies
SBC may at its discretion develop and/or amend policies for the safety of facility users and/or the preservation of the facilities. Such policies will be delivered in writing to PLANT, Inc. to be distributed to Independent Teachers. SBC shall allow one week for distribution of policies or policy changes before such policies are enforced.
Relationship with Teachers
All teachers will be independent contractors and are not to be considered representatives or employees of PLANT, Inc. or SBC. An independent agreement between PLANT, Inc. and each individual teacher will govern the relationship between PLANT, Inc. and the teacher. The PLANT, Inc./teacher agreements will require that each teacher subscribe to PLANT, Inc. Statement of Faith. The agreement will require that teachers abide by the requirements established by SBC for the use of the facilities.
Expectations between Teachers, Parents and Students
Expectations of student conduct and behavior, disciplinary actions, and interactions between the teachers and parents will be governed by a release and consent agreement between the teacher and parent.
Background Checks
Each teacher will be required to provide a criminal background check and child abuse registry check. No teacher will be allowed to conduct classes at SBC without having completed an approved background check within the past two years. Teachers who have not had a background check performed by a third party that can be provided to PLANT, Inc. may solicit a background check through PLANT, Inc. The cost of the background check is $17 payable by the Teacher and it will be delivered to PLANT, Inc. PLANT, Inc. will keep background checks on file. Background checks will be available to SBC upon request.
Termination
Apart from breach of contract, either party. may terminate this agreement at the end of a scheduled semester December 31 for fall or May 30 for spring by giving the other party not less than thirty (30) days written notice. A Teacher may also terminate their participation by giving PLANT, Inc. 30 days written notice. Termination by one teacher shall not nullify the agreement for the remaining parties.
By and among Sandia Baptist Church (hereafter referred to as SBC), Parent Led Academic Network Team, Inc. (hereafter referred to as PLANT, Inc.) and Independent Teachers shall be effective August 1, 2023 - May 31, 2024.
Background
PLANT, Inc. has a mission to make disciples for Christ. PLANT, Inc.'s strategy is to encourage Independent Teachers to offer classes for students in K-12 from a Biblical perspective. PLANT, Inc. will provide administrative services to independent teachers and SBC will allow such teachers the use of their facilities for the purpose of teaching and instruction.
Purpose
The purpose of the agreement is to outline the understanding among and set the parameters of the use of SBC facilities by SBC, PLANT, Inc. and Independent Teachers.
Buildings and Time of Use
SBC will make the children’s wing of the building located at 9429 Constitution Ave NE, Albuquerque, NM 87112 available Tuesdays and Wednesdays from 8:00am - 4:00pm for the purpose of teaching, mentoring or tutoring. The fall Semester will be from September 5, 2023 to December 13, 2023 with an expected spring semester from January 9, 2024 to May 15, 2024. Additional facilities use includes the following:
· August 14 – 18, 2023, 8:00 – 1:00 Rooms C-101 – C-104 for Summer Intensive;
· August 21, 2023 8:00 – 1:00 Big Room for parent assembly;
· December 4, 2023 9:00a – 10:00pm The Gathering and Choir Room for Fundraiser and setup
Any additional use outside these times must be approved in writing.
Usage Fee
In consideration for the use of the building, PLANT, Inc. agrees to pay SBC $15.00 per room per week, $20 for kitchen, for custodial services and a rate to be determined for the Big Room, The Gathering and Choir Room. The fee is due in advance on the first of each month for anticipated usage. Adjustments in actual usage will be made to the subsequent month’s payment. PLANT, Inc. will build an increase into our fee structure in anticipation of building usage fee increase to be effective in January 2024 at which time this contract will be amended in writing.
Scheduling
PLANT, Inc. will schedule classes based on the identified space and agreed upon time window. PLANT, Inc. will provide SBC with a building usage report identifying the rooms to be used each week.
Building Access
SBC will issue two (2) keys to PLANT, Inc. representatives for use in accessing the children’s wing classrooms. Representatives agree not to access the building except during the above-mentioned times.
Setup and Maintenance
SBC will ensure that rooms are clean before PLANT, Inc. classes begin on Tuesday morning. SBC will not be responsible to set up rooms to the teacher’s preference. Independent Teachers will be expected to set up the class in the manner they prefer and return the classroom to its preferred setup as indicated by a photo in the room, including ensuring that all lights are turned off and rooms are cleaned up after each class session. If a room is left improperly, PLANT, Inc. representative, Mona Koerner, will be notified in writing or by e-mail at parentlednetwork@centurylink.net.
Internet Access
Teachers will have access to SBC Wi-Fi Internet within the facilities during scheduled class times.
Storage
SBC will allow PLANT, Inc. and independent teachers within the network storage space for keeping teaching materials and supplies. PLANT, Inc. will be responsible for assigning the space and teachers will be responsible for keeping the storage area neat and organized.
Audio/Visual Equipment
PLANT, Inc. may make use of TVs in the classrooms and/or TVs on carts for the purpose of teaching. SBC will provide training on the use of A/V equipment in the big room.
Supplies
Teachers will provide all their own supplies including hand sanitizer, paper towels for cleanup of class messes (art supplies or science experiments, etc.) dry erase markers, paper, and copies. SBC will not provide any supplies for teachers use. Teachers will not request SBC staff to make copies for them. Bathroom supplies such as soap, toilet paper and paper towels will be provided by SBC.
Insurance
PLANT, Inc. will maintain general commercial liability insurance of at least $1,000,000 and will provide a certificate of insurance to SBC annually.
Facility Policies
SBC may at its discretion develop and/or amend policies for the safety of facility users and/or the preservation of the facilities. Such policies will be delivered in writing to PLANT, Inc. to be distributed to Independent Teachers. SBC shall allow one week for distribution of policies or policy changes before such policies are enforced.
Relationship with Teachers
All teachers will be independent contractors and are not to be considered representatives or employees of PLANT, Inc. or SBC. An independent agreement between PLANT, Inc. and each individual teacher will govern the relationship between PLANT, Inc. and the teacher. The PLANT, Inc./teacher agreements will require that each teacher subscribe to PLANT, Inc. Statement of Faith. The agreement will require that teachers abide by the requirements established by SBC for the use of the facilities.
Expectations between Teachers, Parents and Students
Expectations of student conduct and behavior, disciplinary actions, and interactions between the teachers and parents will be governed by a release and consent agreement between the teacher and parent.
Background Checks
Each teacher will be required to provide a criminal background check and child abuse registry check. No teacher will be allowed to conduct classes at SBC without having completed an approved background check within the past two years. Teachers who have not had a background check performed by a third party that can be provided to PLANT, Inc. may solicit a background check through PLANT, Inc. The cost of the background check is $17 payable by the Teacher and it will be delivered to PLANT, Inc. PLANT, Inc. will keep background checks on file. Background checks will be available to SBC upon request.
Termination
Apart from breach of contract, either party. may terminate this agreement at the end of a scheduled semester December 31 for fall or May 30 for spring by giving the other party not less than thirty (30) days written notice. A Teacher may also terminate their participation by giving PLANT, Inc. 30 days written notice. Termination by one teacher shall not nullify the agreement for the remaining parties.